Last updated 9 September 2026. Where we have signed a separate written services agreement with you, that agreement controls and these terms fill the gaps.
GovCertPay, operated by HighRock Holdings LLC, prepares weekly certified payroll (Form WH-347) and related compliance reports from the payroll data you send us. We check that data against the wage determination that applies to your project, tell you about problems we can detect, prepare the form for your signature, and — where you engage us for it — submit the signed form to the agency, prime contractor, or reporting portal your contract requires. We also keep an organised record of the filings for the retention period.
We are not a law firm and we do not give legal advice. We are not your accountant or your payroll processor: we do not calculate your payroll, hold your funds, or pay your workers. We are not affiliated with the U.S. Department of Labor or any government agency, and nothing we produce is government-approved.
We cannot and do not guarantee the outcome of any audit or investigation, that a filing will be accepted, or that a payment will be released. What we do is prepare accurate forms and flag the problems our checks can find. Some problems are outside what any tool can see from a timecard — whether the right wage determination was incorporated into your contract, whether apprentice ratios were met, whether a worker was on the site of the work, and whether the hours you reported are the hours actually worked.
Fees are as quoted to you in writing. For subcontractors enrolled under a general contractor's program, the fee is $750 per month per active project, and the general contractor is charged nothing. A project is billed only for months in which its scope is active; when a scope is complete we mark it so and billing stops.
There is no setup fee. Invoices are issued monthly, only for months in which a project is active, and are payable on receipt. We do not charge per form. If an invoice goes unpaid for 30 days we may suspend preparation of new payrolls after telling you first; we will not withhold records you have already paid for, and your retained filings remain available to you.
Your payroll data is yours. We use it only to provide this service, as described in our privacy policy. On request we will export your complete filing history in a readable format. We retain certified payroll records for at least three years after all work on the prime contract is completed, because 29 CFR 5.5(a)(3)(i) requires it; where you ask for earlier deletion, we will comply to the extent that requirement allows.
We aim to keep the portal available at all times but we do not offer a guaranteed uptime figure, and we will not pretend to one. Certified payroll is weekly, not real-time; if the portal is unavailable when you need to file, email your timecard to hello@govcertpay.com and we will process it.
To the fullest extent the law allows, our total liability for any claim arising out of this service is limited to the fees you paid us in the twelve months before the claim arose. We are not liable for indirect or consequential losses, including lost profits, lost contracts, or withheld payments.
This limit does not apply to our own fraud, willful misconduct, or gross negligence, and nothing here limits any liability that cannot lawfully be limited. It also does not relieve us of the obligation to correct, at our own cost and promptly, any error we made in preparing a form.
Either of us may end the engagement with 30 days' written notice; email counts. You can also end a single project when its scope finishes, without ending the rest. On termination we will provide your complete records, and we will continue to hold the certified payrolls for the remainder of the statutory retention period unless you direct otherwise in writing.
We may update these terms. If a change materially affects you we will give you at least 30 days' notice by email before it takes effect, and you may end the engagement in that window without penalty.
These terms are governed by the laws of the State of Ohio, without regard to its conflict-of-laws rules. Any dispute will be brought in the state or federal courts located in Ohio, and both of us consent to that venue. Nothing here prevents either of us from seeking urgent injunctive relief where it is genuinely needed.
Questions: hello@govcertpay.com or (317) 316-2500.